Privacy Policy
Learn how Inter Chaplaincy Network RTIM collects, uses, and safeguards your personal information, reflecting our dedication to data security and transparency.
International Chaplaincy Network – RTIM (ICN)
Effective Date: 9/16/2025
1. Introduction and Scope
International Chaplaincy Network – RTIM (“ICN,” “we,” “our,” or “the Organization”) respects your privacy and is committed to protecting the personal data we collect. This Privacy Policy explains what information we collect, why we collect it, how we use it, with whom we share it, and the rights you have concerning your information.
This policy applies to data collected through:
- our website: https://interchaplaincynetwork.org (“the Site”);
- contact forms, service requests, training registrations, chaplaincy applications, donations, and any other online or offline interactions with ICN;
- communications via email, phone, or correspondence.
2. Data Controller
Data Controller: International Chaplaincy Network – RTIM
Address: 551 Fort Washington Ave, New York, NY 10034, USA
Email: info@interchaplaincynetwork.org
Phone: +1-718-749-8016
Data Protection Officer (if applicable):
3. Information We Collect
We collect only the data necessary for legitimate purposes, including:
- Identification & Contact Data: Name, email, phone, mailing address.
- Organizational Data: Church, institution, or organization affiliation.
- Service/Application Data: Information provided in chaplaincy or volunteer applications, references, training participation.
- Sensitive Data: Criminal background checks, religious affiliation, or health data when required for chaplaincy verification—processed only with strict safeguards and legal basis.
- Donations & Payments: Transaction details (processed by third parties such as Stripe or PayPal). ICN does not store complete payment card data.
- Technical Data: IP address, browser type, device identifiers, cookies, website usage.
- Communications: Emails, form submissions, interviews, or recorded statements where applicable.
4. Purpose and Legal Basis
We process data for the following purposes:
- Chaplaincy services and training — contractual performance.
- Membership/volunteer applications and verification — legitimate interest, legal obligation, and consent (for sensitive data).
- Donations and financial management — contractual performance and legal compliance.
- Communications and newsletters — consent or legitimate interest with opt-out option.
- Compliance and security — legal obligations.
- Analytics and website improvement — legitimate interest.
- Fraud prevention and safety — legal obligation/legitimate interest.
5. Data Retention
We keep personal data only as long as needed:
- Contact and communications: up to 5 years after last interaction.
- Donations/transactions: at least 6 years (tax/audit compliance).
- Chaplain/volunteer records: while active and up to 7 years after service.
- Security/safeguarding records: as required by law.
6. Children’s Privacy
Our services are not directed to children under 13 (or under 16 where required by law). We do not knowingly collect personal information from children without parental consent.
7. Cookies & Tracking
We use cookies for functionality, analytics, and performance. You may disable cookies in your browser. See our separate Cookie Policy for details.
8. International Data Transfers
As a global chaplaincy network, ICN may transfer data internationally. Safeguards include:
- Standard Contractual Clauses (SCCs) with providers,
- technical and organizational security measures.
9. Data Sharing
We do not sell or rent your data. We may share it with:
- Service providers (hosting, payments, email, training platforms).
- Ministry partners (only with consent).
- Legal authorities (when required by law).
10. Security
We implement technical and organizational safeguards: encryption, restricted access, secure backups, and monitoring. No system is 100% secure; however, we act promptly to protect your data.
11. Data Breach Notification
If a breach occurs that may risk your rights, we will notify the relevant supervisory authority within 72 hours (where required) and affected individuals without undue delay.
12. Your Rights
Depending on your jurisdiction (e.g., GDPR, CCPA), you may:
- Access, correct, or delete your data.
- Restrict or object to processing.
- Request data portability.
- Opt out of marketing.
- File a complaint with a supervisory authority.
To exercise these rights, contact: privacy@interchaplaincynetwork.org. We respond within 30 days.
13. Sensitive Data & Background Checks
For chaplaincy and volunteer verification, we may process sensitive data (e.g., criminal background, health). These are handled securely, minimized, and accessed only by authorized personnel.
14. Donations & Payments
- Donations are processed by trusted third parties (Stripe, PayPal).
- ICN does not store full payment card data.
- Donation records are retained for tax and audit purposes.
15. Communications
We send newsletters and ministry updates only with your consent or legitimate interest. You can unsubscribe anytime using the link provided in our communications.
16. External Links
Our Site may link to external websites. We are not responsible for their privacy practices.
17. Limitation of Liability
ICN shall not be liable for indirect or unforeseeable damages related to the use of this Site or third-party services, except in cases of gross negligence or willful misconduct.
18. Updates
We may update this Policy from time to time. The latest version will always be posted here with the updated effective date.
19. Contact Us
For privacy questions, data requests, or complaints, contact:
📧 Email: privacy@interchaplaincynetwork.org
📍 Address: 551 Fort Washington Ave, New York, NY 10034, USA
📞 Phone: 718-749-8016
Safeguarding Your Privacy with Integrity
Explore our commitment to data protection, secure hosting, SSL encryption, and responsible privacy practices ensuring your information is safe.
Secure Data Encryption
Trusted SSL Certification
Strict Access Controls
